Admin that eats your evenings
You're stuck after hours with schedules, invoices and RUT paperwork instead of running the business.
- Schedule and invoices in one flow
- No XML to stitch together by hand
For RUT and ROT companiesEasier to run.
Easier to run.
Everything in one place.
Scheduling, payroll, invoices, RUT/ROT and bookkeeping in one ecosystem built for service companies.
New: Run all of BuddyPro just by typing, in any language you want.
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500,000+ jobs completedSince 2017Powered by AI
Built for
Sound familiar?
If you recognize these problems, BuddyPro is for you.
Service-company owners face these every day.
Where are your Buddies right now?
You ring around to check the status before you can book the next job.
- See everyone on a map
- Move a job from your phone
Spreadsheets that don't line up
You dig through three sheets to understand how the week went.
- One page that shows this week's numbers
- Margin per job, not per guess
Bookkeeping done twice
You re-enter invoices and payroll manually because the systems don't talk to each other.
- Easy to follow in the system
- One entry, not three
The platform
The platform for office and field.
From office control to field work to customer self-service. Every part connects.
Admin
Your command center.
- Plan one-off and recurring jobs in seconds
- Full visibility into every job status; focus on what needs attention
- Prioritize jobs directly with smart filtering and SLA tracking
Workforce
Your team, fully equipped.
- A mobile app your Buddies use right on their phone
- Follow jobs in real time and focus on what needs attention
- Manage the workload directly with smart filters and SLA
Customer Portal
Your customer's way in.
- Show services with clear pricing and live availability
- Customers book directly. Jobs sync into Admin automatically
- Your brand and your domain become a natural part of your site
Smart scheduling
Plan smarter, adapt on the fly and assign team jobs to the right place at the right time.
Subscriptions
Manage recurring jobs, subscription billing and consumption with an integrated subscription and invoicing engine.
Invoicing
Create and send proper invoices in seconds. RUT and ROT are calculated automatically.
Jobs and SLA overview
Real-time SLA tracking. Find the blind spots that matter for your team's time.
What customers say.
I andra system vi har utvärderat har vi behövt anpassa våra arbetssätt efter systemets begränsningar. Med BuddyPro är det tvärtom: systemet anpassas efter hur vi faktiskt arbetar. Vi ser BuddyPro som ett viktigt verktyg för att kunna växa utan att öka den administrativa belastningen.
Den enda lösningen vi hittade som samlade allt i ett program, till ett pris som fungerar för ett litet företag.
Allt finns i ett system och mycket sker automatiskt.
Meet Marcus
From chaos to control.
A short film about everyday life with BuddyPro. Less admin hassle, more time for the work that pays.
What we do differently.
No competitor names. Just the categories you already compare us against.
| Feature | BuddyPro | Time-tracking app | Trades CRM | Per-user platform |
|---|---|---|---|---|
| RUT/ROT XML automatically | ✓ | — | Varies | Add-on |
| Customer portal included | ✓ | — | Varies | Add-on |
| Price per company | ✓ | — | Varies | — |
| No hidden fees | ✓ | Varies | Varies | Varies |
| Free plan | ✓ | Varies | — | — |
| Bookkeeping as a service | ✓ (Premium+) | — | — | — |
Frequently asked questions.
What is BuddyPro?
BuddyPro is a complete business system built for Swedish service companies: cleaning firms, tradespeople, plumbing companies, construction firms and property management. The platform combines scheduling, job management, invoicing, customer management and a mobile app for field workers in one system. Everything is built for the Swedish market with native support for RUT and ROT tax deductions.
Which industries does BuddyPro fit?
BuddyPro is built for service companies working out in the field. That includes:
• Cleaning companies (residential, commercial, property)
• Tradespeople like electricians, plumbers, carpenters and painters
• Plumbing firms handling installation, service and maintenance
• Construction firms running small and medium projects
• Property managers handling operations, maintenance and tickets
The platform is flexible and adapts to each industry's needs.
Does it cost anything to try?
No. Freemium is free for as long as you want. No 14-day trial, no credit card.
Do I pay per user?
No. Pricing is per company, not per person. Add as many team members as you need.
How long does it take to get started?
Most service companies are up and running within a few days. BuddyPro has a guided onboarding and our team helps you import existing customer data and configure the platform to your needs. No technical skills required.
Does BuddyPro work for newly started companies?
Absolutely. Whether you just started your cleaning business or run an established 50+ person service company, BuddyPro grows with you. You pay for what you need and can add capabilities as the company grows.
How does BuddyPro handle RUT deductions?
BuddyPro has built-in RUT handling that simplifies the whole flow, from quote to invoice. The system calculates the RUT deduction, shows the right amount to the customer and generates the documentation Skatteverket needs. You skip manual math and reduce errors when invoicing with RUT.
Does BuddyPro support ROT deductions?
Yes. BuddyPro handles both RUT and ROT. For tradespeople and construction firms doing ROT work, the system calculates the deduction directly on the invoice. Easier to invoice correctly and faster to get paid.
How does scheduling work in BuddyPro?
BuddyPro includes a scheduling system where you assign jobs, manage workforce planning and avoid double bookings, all in real time. See the whole team's schedule at a glance, move jobs around and send field workers notifications via the mobile app.
Is there a mobile app for field workers?
Yes. BuddyPro Workforce is a mobile app built specifically for field workers. Team members see their jobs, navigate to customers, report time, fill out checklists and document work with photos, all directly in the app. Everything syncs in real time with the office.
Can BuddyPro replace our current booking system?
Yes. BuddyPro acts as a complete booking system for service companies. You handle bookings, dispatch and confirmations from the same platform as your invoicing and customer management. No separate tools, less admin.
How does BuddyPro reduce admin?
Service companies often spend hours every week on manual admin. BuddyPro handles time reporting, invoicing, job dispatch and customer communication for you. Everything in one system means no double work, no paper lists, no spreadsheets. Time back for the core business.
Can our customers track their jobs?
Yes. BuddyPro has a customer portal where your customers see booked times, follow job status and communicate directly with you. Transparency goes up and the volume of support calls and emails goes down.
How is BuddyPro different from Fortnox?
Fortnox and similar systems are built for bookkeeping and finance. BuddyPro is built specifically for service companies working in the field. That means you get industry-specific features: scheduling, job management, field app, RUT/ROT handling and customer communication. Generic systems don't offer that. You can also connect BuddyPro to your existing bookkeeping system.
500,000+ jobs · since 2017
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